Category: About

Governor’s 1% Club

Governor Herbert
In an effort to recognize our state employees who contribute a greater amount to the Campaign, I recognize and commend employees who contribute 1% or more of their base annual pay. This is known as the ‘Governor’s 1% Club.’” –Governor Gary R. Herbert

 

Agency 1% Donors
Health 12
Workforce Services 10
Environmental Quality 9
Public Safety 9
Utah Courts 9
Human Services 8
Natural Resources 8
Tax Commission 8
Transportation 8
Administrative Services 7
Technology Services 7
Commerce 5
Attorney General 3
Human Resources Management 3
Agriculture and Food 2
Board of Pardons and Parole 2
Heritage and Arts 2
Insurance 2
National Guard 2
Alcoholic Beverage Control 1

TOTAL

117

Annual Report

Utah State Employees’ Charitable Fund annual report 2019 to be published soon.

5-Year Donation Trend

Donation and Participation Trends 2015-2019

Since the economic crisis of 2008, donations and employee participation in the Utah State Employee’s Charitable Fund (USECF) have been declining. The USECF Board of Directors is employing new practices and broader outreach efforts to encourage and facilitate increased participation to reverse this trend.

5-Year Donations Trends

Campaign Year Money Pledged Employee Participation Rate Donors Potential Donors
2019 $278,143.20 4.18% 1,000 23,914
2018 $295,890.50 4.27% 1,026 24,042
2017 $277,174.66 4.15% 989 23,817
2016 $317,540.20 4.82% 1,136 23,588
2015 $353,804.67 4.88% 1,161 23,777

Bylaws

UTAH STATE EMPLOYEES’ CHARITABLE FUND
Amended December 11, 2013

ARTICLE I
Name and Location

Section 1

The name of the organization shall be the Utah State Employees’ Charitable Fund, hereinafter referred to as the Fund, and its place of business shall be in Salt Lake City, Utah.

ARTICLE II
Purpose

Section 1

It shall be the purpose of the Fund to conduct an annual campaign to collect voluntary charitable fund contributions in amounts designated by state employees for qualified charitable agencies approved by the Utah State Employees’ Charitable Fund Board.

Section 2

It shall be the purpose of the Fund to combine into one campaign all charitable fund requests of state employees. Monetary solicitation of state employees shall not occur without the written approval of the Utah State Employees’ Charitable Fund Board.

Section 3

It shall be the purpose of the Fund to encourage state employees to participate in the annual charitable fund campaign to demonstrate to the citizens of Utah, to the community and to state government, a spirit of cooperation and involvement in community affairs.

ARTICLE III
Board of Directors

Section 1

Under the authority of the Governor of the State of Utah, the Board of Directors of the Fund, hereinafter referred to as the Board, shall have the responsibility for establishing and implementing all policies, procedures, and processes necessary to carry out the purpose of the Fund.

Section 2

The Board shall have a membership of at least nine (9) persons recommended by the Board and appointed by the Governor; each member to serve a term of three years, and not to exceed three consecutive three-year terms. Former board members may be reappointed after an absence of one year.

Section 3

Members of the Board shall be selected from state agencies. A representative from the employee association representing the largest number of state employees may also be accorded a seat on the Board.

ARTICLE IV
Officers and Tenure

Section 1

The Board officers shall be President, Vice President, Secretary and Treasurer. The President and the Vice President shall be elected annually by members of the Board.

Section 2

The President, with the approval of the Board, shall appoint the Secretary and Treasurer who shall serve at the pleasure of the Board. The President, with the approval of the Board, may also appoint Financial, Legal, Public Relations or other advisors to the Board. The Secretary, Treasurer, and advisors may be members of the Board.

Section 3

Representatives of the Board may meet with the Governor to discuss the results of the previous campaign, plans for the following campaign, and other matters deemed necessary by the Board.

Section 4

The Governor, with the approval of the Board, shall appoint a Campaign Chair each year from a rotation list of department directors prepared and maintained by the Board. The order for the Campaign Chair appointments may be changed if deemed necessary by the Board. The department directors eligible for appointment as the Campaign Chair shall include, but not be limited to:

  • Department of Natural Resources
  • State Office of Education
  • Department of Corrections
  • Department of Administrative Services
  • Department of Commerce
  • Department of Alcoholic Beverage Control
  • Department of Heritage and Arts
  • Administrative Office of the Courts
  • Department of Human Resource Management
  • Department of Agriculture and Food
  • Department of Environmental Quality
  • Department of Human Services
  • Department of Health
  • Department of Public Safety
  • Department of Workforce Services
  • State Tax Commission
  • Department of Transportation
  • Attorney General’s Office
  • Department of Technology Services

Section 5

The Campaign Chair, with the approval of the Board, shall appoint a Campaign Treasurer and Campaign Committee members.

Section 6

The Board shall recruit a Campaign Director who shall serve at the pleasure of the Board. The Campaign Director position is a two-year commitment and should come from the agency chairing the following year’s campaign.

Section 7

The Board may invite representatives from the charitable organizations to act as advisors to the Board on campaigns or matters of coordination between such organizations and the Board.

ARTICLE V
Duties of Officers and Advisors

Section 1

It shall be the duty of the President to lead and direct activities of the Board. The President will oversee the financial records handled by the Board Treasurer.

Section 2

It shall be the duty of the Vice President, upon the request or absence of the President, to perform the duties of the President.

Section 3

It shall be the duty of the Secretary to take, transcribe and distribute minutes of meetings, and perform other duties assigned by the President. Minutes and financial records shall be maintained in a permanent file by the Board.

Section 4

It shall be the duty of the Treasurer to ensure the Board follows appropriate procedures to handle and safeguard all funds received, disbursed and held by the Fund. An audit should be periodically requested by the Board and be conducted by the State Auditor’s Office.

The Treasurer shall prepare a disbursement report and forward it to the Division of Finance where the checks will be processed and required signatures obtained. The President or Vice President shall ensure that these disbursements are accompanied by a letter of transmittal.

A record of all transactions, including campaign records, shall be retained for a minimum of two years and then transferred to State Archives where they shall be retained for five years and then destroyed.

Section 5

It shall be the duty of the Campaign Chair to plan and conduct the statewide campaign by performing the duties outlined in these bylaws.

Section 6

It shall be the duty of the Campaign Director, along with the Board and other assistants, to carry out the duties assigned by the Campaign Chair and the duties outlined in these bylaws.

Section 7

It shall be the duty of the Campaign Treasurer to carry out the duties assigned by the Campaign Chair and the duties outlined in these bylaws.

Section 8

Legal, Public Relations, Finance or other Board advisors shall perform any tasks requested by the Board that are required to promote the goals of the Board.

ARTICLE VI
Governing Rules of the Fund

Section 1

One campaign per year shall be conducted.

Section 2

Campaign information and materials approved by the Board shall be made available to all employees of state government.

Section 3

The Board is authorized to limit membership of charitable organizations as needed in a manner determined by the Board. Charitable organizations, in order to qualify for donations and participate in the campaign, shall meet all of the following criteria and be approved by the Board:

  1. The organization must be in compliance with the Utah Charitable Solicitations Act administered by the Utah Division of Consumer Protection;
  2. The organization must have current IRS 501(c)(3) tax exempt status;
  3. Churches, government and political subdivisions, political action groups, veteran and fraternal organizations shall not be eligible; and,
  4. Organizations may be required to demonstrate regular participation or presence in the state of Utah.

Section 4

Participating organizations shall be ineligible to receive donations and continued participation in the campaign if they fail to meet the qualification criteria in the bylaws. Compliance with the qualification criteria will be reviewed on an annual basis.

Section 5

All employee donations shall be voluntary.

Section 6

The Board may choose to distribute suggested contribution guidelines. The guidelines may suggest a contribution amount for an individual employee.

Section 7

The Board shall maintain a reserve fund from interest earnings, its amount and use to be determined by the Board. The Board may choose to appropriate monies from the reserve fund.

Section 8

All monies shall be deposited with the State’s financial institution through the Division of Finance. All disbursements of deposited monies shall be approved by the Board. Similar provisions shall be followed for the handling and disbursing of monies from the reserve fund. Upon approval, notification will be sent to Division of Finance for disbursement.

Section 9

Meetings of the Board shall convene at the call of the President, Vice President, or two-thirds of the Board members. A majority of members shall constitute a quorum for the transaction of business.

Section 10

Minutes of Board meetings shall be recorded and distributed by the Secretary and approved by the Board.

Section 11

Financial records shall be maintained by the Treasurer in accordance with Generally Accepted Accounting Practices. Reports may be released at the discretion of the Board. The following reports will be prepared periodically:

  1. A report sheet indicating pledge receipts and disbursements for each campaign accounting period.
  2. A report of collections, interest earnings, and expenses for each campaign year.
  3. Other financial reports required by the Board for fiscal decisions.
  4. Pay pledge summaries indicating state agency contribution totals.

Section 12

The Board shall be responsible to see that the monies contributed are distributed to the designated charitable organizations. The following practices will be observed:

  1. Funds designated to participating charitable organizations shall be distributed per employee request as specified on the online pledge or hard-copy pledge form.
  2. The Board may reallocate donations made to charitable organizations that do not meet the criteria established in these bylaws.
  3. Contributions to participating independent charitable organizations, federated groups and their charitable organizations shall be distributed per employee request as specified on the pledge.
  4. Generally, the distributions to charitable organizations will be calculated based on actual collections.
  5. e. All contributions will be distributed in three payments. One hundred percent of one-time donations will be paid out by the end of January following the Campaign. The second payment will be made in the Fall of the collection year and the third payment will be made by the end of January following the collection year.

Section 13

Records governing the Fund shall be available for inspection pursuant to the Utah Code Archives and Records Services and Information Practices Act and the Government Records Access and Management Act.

ARTICLE VII
Expenses

Section 1

Actual and necessary expenses to conduct the affairs of the Fund may be paid from the reserve fund. This may not preclude costs being absorbed by state agencies whose employees are involved in Fund activities.

ARTICLE VIII
Release and Replacement of Board Members or Officers

Section 1

Upon approval of the Board, the President shall request nominations to replace any Board member who becomes unable to serve. The Board shall recommend a nominee who shall be appointed by the Governor.

Section 2

The Board shall appoint a replacement to complete the unexpired term of any officer who is unable to serve in their position.

ARTICLE IX
Amendments to the Bylaws

Section 1

These Bylaws may be amended upon a two-thirds majority vote of the Board. The Board shall receive written notice of proposed changes to the Bylaws at least thirty days in advance of a vote on adoption of the proposed changes.

ARTICLE X
Appointment and Duties of Campaign Chair

Campaign Chair is a position appointed by the Governor with approval of the Board. The Campaign Chair shall either be a statewide elected official, executive director, administrator or commissioner of a major department in Utah State Government. The responsibilities of the Campaign Chair are rotated among eligible appointees on an annual basis. A rotation list is maintained by the Board.

Duties and Responsibilities:

  1. Bring Cabinet-level status to the campaign.
  2. Advocate for the campaign with the Governor, elected state officials and department heads.
  3. Serve as a liaison between the Board and the Cabinet.
  4. Ensure the campaign has the support of state government officials, particularly with the Governor and department heads.
  5. Request the appointment of Department Coordinators.
  6. Appoint a Campaign Director and Campaign Treasurer as directed by the Board.
  7. Officiate at the campaign kickoff and other ceremonial and public relations functions.
  8. Advise the Board on issues pertaining to the campaign.

ARTICLE XI
Appointment and Duties of Campaign Director

Campaign Director is a position appointed by the Board with approval of the sponsoring department. Serving as Campaign Director is an opportunity to meet other employees across all state departments while gaining an awareness of charitable services and the role the Fund plays in providing for those needs in the community.

Duties and Responsibilities:

  1. Attend monthly Board meetings to learn about the Fund, help design campaign materials, including the selection of a campaign theme and logo, and give routine progress reports.
  2. Review and become familiar with the online pledge system to be prepared to serve as a resource for the department coordinators.
  3. Maintain a list of department coordinators.
  4. Meet with Campaign Chair and Board to help plan the campaign, discuss questions and concerns and report campaign progress.
  5. May coordinate with participating organizations for resources, campaign materials, tours, audio/visual and guest speakers that may be needed during the campaign.
  6. Conduct a training session for Department Coordinators to distribute and explain materials, outline resources available, and discuss general campaign procedures, reporting and deadlines.
  7. Coordinate with Department Coordinators in conducting training, setting goals and developing strategies related to department involvement in the campaign promotion, methods of solicitation, and expressions of gratitude to campaign volunteers.
  8. Coordinate with Department Coordinators to schedule audio/visual, guest speakers, agency tours and presentations at employee meetings as requested.
  9. Follow up with Department Coordinators during and following the campaign to ensure that the campaign is running smoothly and provide additional campaign materials, information and encouragement.
  10. Wrap up the campaign by ensuring that pledge forms and summary materials are submitted to the Campaign Treasurer by the final deadline.
  11. Report to the Board campaign results, observations and recommendations for use in the next year’s campaign.
  12. The second year commitment as Campaign Director will be dedicated to assisting the Campaign Chair fulfill his/her duties for the Campaign Kick-off, which includes, letters to department heads requesting the appointment of department coordinators, providing remarks, selecting several charities to present, inviting the Governor or his representative to attend and provide remarks, preparing the statewide messages to employees to open and close the campaign.

ARTICLE XII
Appointment and Duties of Campaign Treasurer

Campaign Treasurer is a position appointed by the Campaign Chair with the approval of the Board. Serving as Campaign Treasurer is an opportunity to meet other employees across all state departments while gaining an awareness of charitable services and the role the Fund plays in providing for those needs in the community. The Campaign Treasurer works closely with the Board Treasurer on all aspects of the campaign.

Duties and Responsibilities:

  1. Attend monthly Board meetings to learn about the Fund.
  2. Check and review each returned packet and compare one-time monies received with online pledges made. Resolve problems, process cash and checks and maintain the documentation and records of the campaign until all reconciliations are finalized.
  3. Transfer final documentation and records of the campaign to the Board Treasurer.

History

Utah Governor J. Bracken Lee, 1949-1957

The Utah State Employees’ Charitable Fund (USECF) was organized by Governor J. Bracken Lee in 1955. It has enjoyed the endorsement and support of succeeding governors, elected state officials, and department executives.

Under the authority of the Governor, USECF offers employees a one-stop point to give money to local, national, and international non-profit agencies that provide critical services to the needy. By participating in the annual Lend A Helping Hand campaign, employees demonstrate their spirit of cooperation and involvement in community affairs.

Initially, only state employees in Davis, Salt Lake, and Tooele counties were able to participate. However, in 1986, the program was expanded statewide.

 

2019 “Lend A Helping Hand” Campaign Results

The 2019 Lend A Helping Hand campaign officers are pleased to present the results of this year’s fund drive. We thank all state employees who participated for their generous donations and efforts to make this campaign successful. We express special appreciation to department campaign coordinators who made this campaign possible.

This year, 1,000 state employees from 30 different state agencies pledged a total of $278,143.20 in donations.

Top 10 Departments by Donation

Department Pledged Donations
Utah Courts $32,299
Health $29,196
Workforce Services $23,008
Environmental Quality $20,182
Technology Services $19,848
Tax Commission $19,805
Attorney General $16,996
Natural Resources $16,336
Human Services $14,433
Transportation $12,595
Other $73,445

Grand Total

$278,143

Top 10 Departments by Number of Employees Who Donated

Department Employees Who Donated Total Employees Participation Rate
Health 183 1,186 15.4%
Utah Courts 103 1,200 8.6%
Environmental Quality 66 395 16.7%
Tax Commission 65 712 9.1%
Commerce 63 486 13.0%
Workforce Services 62 2,151 2.9%
Human Services 56 4,206 1.3%
Attorney General 48 508 9.4%
Administrative Services 47 488 9.6%
Natural Resources 44 1,915 2.3%
Other 263 10,667 2.5%

Grand Total

1,000

23,914

4.2%

All Departments Whose Employees Donated

  • Administrative Services
  • Agriculture and Food
  • Alcoholic Beverage Control
  • Attorney General
  • Board of Pardons and Parole
  • Career Service Review Board
  • Commerce
  • Corrections
  • Courts
  • Environmental Quality
  • Financial Institutions
  • Governor’s Office
  • Governor’s Office of Economic Development
  • Health
  • Heritage and Arts
  • Human Resource Management
  • Human Services
  • Insurance
  • Labor Commission
  • Legislative Auditor General
  • Legislative Fiscal Analyst
  • National Guard
  • Natural Resources
  • Public Lands Policy Coordination Office
  • Public Safety
  • Public Service Commission
  • Tax Commission
  • Technology Services
  • Transportation
  • Workforce Services

Board of Directors

The Utah State Employees’ Charitable Fund is governed by a board of directors. Board members are state employees appointed by the Governor to serve in a volunteer position. Under the authority of the Governor, the Board establishes and implements policies, procedures, and processes to ensure the Fund’s purpose is carried out in an ethical and lawful manner.

Nikki Stark-Kovler, President
Department of Workforce Services
(801) 526-9520

Allan Liu, Vice President
Department of Health
(801) 608-7051

Brian Brand, Treasurer
Tax Commission
(801) 297-4609

Catherine Higgins, Secretary
Department of Transportation
(385) 405-6370

Brent Platt
Department of Human Services
(801) 368-5122

Julie Christie
Department of Health
(801) 538-6883

Jenni Griffin
Department of Technology Services
(801) 803-1140

Katriina Adair
Governor’s Office, Indigent Defense Commission
(801) 364-0743

Larene Wyss
Department of Human Resource Management
(801) 536-4284

Micah Richards
Department of Corrections
(801) 545-5577

Kathy Stajduhar
Insurance Department
(801) 538-3822

Olivia Griffin
Department of Administrative Services
(801) 538-9560

Paul Baker
Department of Natural Resources
(801) 538-5261

Todd Losser
Utah Public Employees’ Association
(801) 264-8732 ext. 204

Information for Charitable Organizations

Authorized by the Governor, the Utah State Employees’ Charitable Fund (USECF) offers state employees a one-stop point to support local, national, and international charitable organizations that provide critical services in our communities and beyond.

We appreciate your willingness to participate in the USECF and its annual fund raising campaign, Lend A Helping Hand. Charities must meet the following criteria to be eligible:

  • Comply with the Utah Charitable Solicitations Act.
  • Register with the Utah Division of Consumer Protection.
  • Comply with the Utah Department of Commerce rules and regulations.
  • Have current IRS 501 ( c ) (3) tax exempt status.
  • Demonstrate regular participation or presence in the state of Utah.
  • Churches, government, and political subdivisions, political action groups, veteran, and fraternal organizations shall not be eligible.

Participating organizations shall be ineligible to receive donations and continue participating in the Utah State Employees’ Charitable Fund if they fail to meet the qualification criteria stated in the Bylaws. Compliance with the qualification criteria is reviewed each year by the USECF Board of Directors.

Following the close of the campaign, funds collected through payroll deductions are disbursed to the designated charities by a check twice a year: Funds collected January 1 – June 30 are disbursed in August, and funds collected July 1 – December 31 are disbursed in February of the following year. One-time contributions are distributed in January following the close of the campaign.

How to Be Included in the USECF and the Lend A Helping Hand Campaign

New Charities

Please fill out the Application Form and submit all required documents no later than July 1st to be considered for inclusion in the fall Lend A Helping Hand campaign and the Utah State Employees’ Charitable Fund.

Continuing Charities

Please fill out the Campaign Compliance Form each year no later than August 1st to continue to participate in the Lend A Helping Hand campaign and the Utah State Employees’ Charitable Fund. Federated charities must also include a current list of sub-charities along with their individual registration numbers from the Utah Division of Consumer Protection. This number is used to determine compliance.

Download and Print Application Form (54 KB)

Download and Print Campaign Compliance Form (63 KB)

About

Authorized by the Governor of the State of Utah, the Utah State Employees’ Charitable Fund (USECF) offers employees a one-stop point to support local, national, and international charitable organizations that provide critical services in our communities and beyond. Each fall, the USECF Board of Directors conducts the Lend a Helping Hand campaign to encourage state employees to give generously to the agencies that have been approved to participate in the fund.

Lend A Helping Hand Campaign

The annual Lend A Helping Hand campaign is overseen by a panel of state executives who ensures the campaign is run ethically and lawfully. We are pleased to present the 2020 campaign executives:

Photo coming soon
Campaign Director

Campaign Chair
Ann Williamson, Executive Dir.
Human Services Dept.

Campaign Treasurer
Jennifer Evans, Fiscal Operations Dir.
Human Services Dept.

Thank you for your leadership. The support of Governor Gary R. Herbert, elected officials, and state executives is critical to the Lend A Helping Hand campaign’s continued success.